THE CONSTITUTION OF IDARA-E-JAAFERIYA LONDON (U. K.)

13 NOV 1972 (as amended by special resolution dated 31 MAY 2026)

Reg. No. 260968

FOREWORD

Idara-e-Jaaferiya, London, the association of Muslims in U.K. has its foundations laid on love and sacrifice and peaceful co-existence within the Muslim community and also with the people among whom we have chosen to live. The Idara has laid its foundations on this basis and faith. Its members agree and are willing to help all those who are in need of help. “A word of comfort in every ear are a helping hand towards all”, is our motto. Idara was founded in 1965 with these aims in mind and have been registered with the Charity Commission in 1970. Islam is the religion of peace, submission to the Word of God and brotherhood of all. It is important that people should understand what real Islam is. Islam, taught by the Prophet Muhammad through the word of God ‘Qur’an’. After the Prophet it was preached and practiced in its true and original form by the people of the Household of the Prophet (Ahlulbayt). These were the persons who taught us Islam – and they stood for Islam and whenever time called, they gave their lives for Islam. If they had to fight to protect Islam, they fought in defence and never waged war on anyone and never fought for personal glory. If they lived in peace they preached and practiced Islam and sacrificed all comforts for the religion of God. Islam asks complete surrender to the Will of God but teaches sublimity and honour and equality for all human beings.

This is what members of the Idara intend to communicate to the people here and are ready to extend their hand of friendship towards all.

Apart from this general consideration of ready help, there is a particular attention towards the new generation, the young children of Muslim families who are born and brought up in this country. They are in danger of being brought up in a vacuum. They are unable to embrace this mundane society in which they are born and at the same time they are unaware of their own religion. Due to this ignorance they are unable to maintain a balance between the two cultures. Danger is that if they grew up with rigid parental control on one side and on the other side constant lure of pleasure that is supposed to lie around the corner, these children would grow up with guilt in their hearts which is bound to reflect in their future lives. They would feel they belong to neither side. The necessity is to teach them the balance of two cultures. This can only be done when they are taught real Islamic Values and not traditions of any one particular country. These children should not be brought up to feel alien in the land where they are born and would most probably live and bring up their own children. They should learn that Islam does not belong to any particular culture or society. It does not belong to any particular eastern or western society or culture. It is a well-planned system of life, when understood and practiced in sincerity can blend in every society and bring harmony, love and beauty and sense of purpose to all its adherents and a radiant attractiveness to the people around. It is the Will to sacrifice and brotherhood of all its adherents that attracts most.

Idara is but a humble beginning, the intention is to spread it throughout the land through books, films, pamphlets, newspapers and any other modern media legitimately available. Presently we are putting up some efforts to achieve our aims. We hold meetings in which people come and listen. We hold seminars in which they discuss and participate. We also manage a Sunday School in which they learn to read and communicate. An English/Arabic calendar is also printed each year. The vacuum is gradually being filled but we need to expand. A united effort by all seekers of truth is needed.

Our constitution in the following pages elucidates certain modes of action we intend to follow. I pray to God for success in achieving our noble aims so that we may be able to leave inheritance of real substance for our children.

“The Will and ………ours, Success comes from God.

Ramazan, 1391 AH.                                           For and on behalf of Executive Committee of the Idara

BASIC INFORMATION ABOUT THE HOLY QUR’AN. 

1st Verse revealed 610 AD ‘Sura Alaq

اقْرَ أْ باِسْمِ  رَبِكَّ  الَّ ذِي خَلقََ

Last Verse revealed 632 AD ‘Sūrat al-Mā’ida’ الْیوَْمَ  أكَْمَلْتُ  لكَُمْ  دِینَكُمْ  وَأتَمَْمْتُ  َعَلَیْكُمْ  نِعْمَتيِ وَرَضِیتُ  لكَُمُ  الْإِسْلاَمَ  دِیناً

Total Sentences: 86,430

Total No. of Verses 6,236

Total No. of Words 77,000-78,000

There are 30 parts and 114 Suras.

Suras revealed in Mecca were 86

Suras revealed in Madina were 28

Last Aayat was revealed between Mecca and Madina at Ghadeer Khumm on 18th Zilhijja 10th Hijri year.

Whilst the revelation of the Holy Qur’an on the Prophet spreads over 23 years, the whole of Qur’an was also revealed to the Prophet in a single night of 23rd Shahr Ramadhan (Qadr).

“However often we turn to Qur’an, it soon attracts, astounds and in the end enforces reverence. This book will go on exercising through all ages its most potent influence,” 

Wrote Goethe

Some Traditions of Holy Prophet about Qur’an and Ahlulbayt:

“The Qur’an and the Ahlulbayt are the two Inseparable Entities, each perfect in itself reflecting the other, left behind among the people by the Holy Prophet for their guidance till the Day of Judgement, assuring the Muslims of being safe from getting astray, should they stick up to these two Inseparable Ones.”  “Ali is of me and I am of Ali”.

“Ali is with the Qur’an and Qur’an will be with Ali”.

“Ali is with the Right and Right will be with Ali”.

“For every truth there is a way of verification and for every right there is light to be thrown on it. Therefore whatever is in conformity with Qur’an. take it, and whatever is contrary to it, leave it”.

IMPORTANT DATES IN ISLAMIC CALENDAR. 

Date     Month                        Event
1	Muharram	Hijri Year commences
10	Muharram	‘Ashura’ Martyrdom of Imam al-Ḥusayn (AS)
25	Muharram	Martyrdom of Imam Zayn al-ʿĀbidīn (AS)
1	Safar	20th Day from ‘Ashura’
7	Safar	Birth of Imam Mūsá al-Kāẓim (AS)
20	Safar	Arbaeen (40 days after Ashura) of Imam al-Ḥusayn (AS) and all the martyrs of Karbalā’
28	Safar	Death of the Holy Prophet (SAWW)
28	Safar	Martyrdom of Imam al-Ḥasan (AS)
8	Rabīʻ al-Awwal	Martyrdom of Imam al-Ḥasan al-ʿAskarī (AS)
9	Rabīʻ al-Awwal	Eid al-Zahrā’ formally marks the end of the mourning days of the Tragedy of Karbalā’
17	Rabīʻ al-Awwal	Birth of Holy Prophet (SAWW)
17	Rabīʻ al-Awwal	Birth of Imam Jaʿfar al-Ṣādiq (AS)
8	Rabīʻ al-Thānī	Birth of Imam Hasan-al Askari (AS)
14	Jumādá al-ūlá	Wafat of Lady Fāṭima al-Zahrā (SA)
15	Jumādá al-ūlá	Birth of Imam Zainul-Abideen (AS)
20	Jumādá al-Thāniya	Birth of Lady Fāṭima al-Zahrā (SA)
1	Rajab	Birth of Imam Muḥammad al-Bāqir (AS)
3	Rajab	Martyrdom of Imam ʿAlī al-Naqī (AS)
6	Rajab	Birth of Imam ʿAlī al-Naqī (AS)
10	Rajab	Birth of Imam Imam Muḥammad al-Taqī (AS)
13	Rajab	Birth of Imam ʿAlī (AS)
25	Rajab	Martyrdom of Imam Mūsá al-Kāẓim (AS)
27	Rajab	Miʿrāj
28	Rajab	Journey of Imam al-Ḥusayn (AS) begins
3	Shaʻbān	Birth of Sayyida Zaynab (SA)
3	Shaʻbān	Birth of Imam al-Ḥusayn (AS)
Date	Month	Event
4	Shaʻbān	Birth of Hazrat al-ʻAbbās (AS)
15	Shaʻbān	Birth of Imam al-Mahdī (ATFS)
15	Shahr Ramaḍān	Birth of Imam al-Ḥasan (AS)
21	Shahr Ramaḍān	Martyrdom of Imam ʻAlī (AS)
23	Shahr Ramaḍān	Laylat al-Qadr
1	Shawwāl	Eid al-Fitr
11	Dhū al-Qaʻda	Martyrdom of Imam Jaʻfar al-Ṣādiq (AS)
11	Dhū al-Qaʻda	Martyrdom of Imam ʻAlī al-Riḍā (AS)
23	Dhū al-Qaʻda	Martyrdom of Martyrdom of Imam ʻAlī al-Riḍā (AS)
29	Dhū al-Qaʻda	Martyrdom of Imam Muḥammad al-Taqī (AS)
1	Dhū al-Ḥijja	Marriage of Lady Fāṭima al-Zahrā’ (SA)
7	Dhū al-Ḥijja	Martyrdom of Imam Muḥammad al-Bāqir (AS)
9	Dhū al-Ḥijja	Martyrdom of Muslim ibn ʻAqīl
10	Dhū al-Ḥijja	Eid al-Aḍḥā
18	Dhū al-Ḥijja	Eid al-Ghadīr
24	Dhū al-Ḥijja	Eid al-Mubāhala

           

THE CONSTITUTION

OF

IDARA-E-JAAFERIYА

LONDON, U. K.

1.            ARTICLE I: NAME

The name of the Organisation shall be Idara-e-Jaaferiya  hereinafter referred to as the Idara.

2. ARTICLE 2: THЕ ОВЈЕСTS.

(a)          The Objects of the organisation are the promotion and maintenance of the doctrines of Islam and to establish and maintain a charity organisation based on “FIQH-Е JAAFERIYA”.

In furtherance of these objects but not otherwise the Idara shall have the following powers:-

• Arrange all religious functions and provide religious education to the members and their families;
• Perform marriage ceremonies, burial rites, all according to ‘Fiqh-e Jaaferiya’.

3. ARTICLE 3: METHODS TO PROMOTE THE OBJECTS OF THE IDARA.

The Executive Committee has power to do anything which is calculated to further the Idara’s Objects or is conducive or incidental to doing so. In particular, the Executive Committee has power to:

• raise funds. In doing so, the Executive Committee must not undertake any taxable permanent trading activity and must comply with any relevant statutory regulations;
• borrow money and to charge the whole or any part of the property belonging to the Idara as security for the repayment of the money borrowed. The Executive Committee must comply as appropriate with sections 124 and 126 of the Charities Act 2011 if it wishes to mortgage land;
• sell, lease or otherwise dispose of all or any part of the property belonging to the Idara. In exercising this

power, the Executive Committee must comply as appropriate with sections 117-123 of the Charities Act 2011;

• employ and remunerate such staff as are necessary for carrying out the work of the Idara;
• deposit or invest funds, employ a professional fund-manager, and arrange for the investments or other property of the Idara to be held in the name of a nominee, in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000;
• co-operate with other charities, voluntary bodies and statutory authorities and to exchange information and advice with them;
• establish or support any charitable trusts, associations or institutions formed for any of the charitable purposes included in the Objects;
• acquire, merge with or enter into any partnership or joint venture arrangement with any other charity formed for any of the Objects;
• set aside income as a reserve against future expenditure but only in accordance with a written policy about reserves;
• obtain and pay for such goods and services as are necessary for carrying out the work of the Idara;
• open and operate such bank and other accounts as the Executive Committee considers necessary and to invest funds and to delegate the management of funds in the same manner and subject to the same conditions as the trustees of a trust are permitted to do by the Trustee Act 2000;
• appoint a religious preacher (Aalim) for the purpose of providing religious instructions to Muslim children and also make him available for other religious duties such as reading majalis (sermons), conducting marriages, last rites and burial ceremonies;
• purchase, take on lease or in exchange, or hire or otherwise acquire any real or personal estate which may be deemed necessary or convenient for any of the purposes of the Idara and to maintain and equip it for use;
• take any gift of property, whether subject to any special trust or not, for any one or more of the Objects of the Idara;
• procure contribution by taking such steps by personal or written appeals in public meeting or otherwise as may from time to time deem expedient for the purpose of raising funds of the Idara in the shape of donations, subscriptions or otherwise;
• print and publish newspapers, periodicals, books, or leaflets that are necessary for the promotion of the Objects;
• subscribe to any local or other charities and to grant donations for public charity;
• ensure the title to all land and investments held by or in trust for the Idara is vested in the Official Custodian of Charities, a corporation entitled to act as custodian trustee or in not less than three individuals appointed by the Executive Committee as holding trustees (provided that the holding trustees may only act in accordance with lawful directions of the Executive Committee); and
• do all such other lawful things as, are necessary for the achievement of the Objects of the Idara.

4. ARTICLE 4: QUALIFICATIONS OF MEMBERSHIP.
   • Membership of the Idara is open to any individual:
     • Who is interested in furthering the Idara’s Objects and is of Shia Muslim faith (believer in the Twelve Imams); 1.2       Who is over 18 years of age;
     • Who has the right to reside in the United Kingdom; and
     • Who by applying for membership, has indicated their agreement to:
       • become a member;
       • abide by the laws of the United Kingdom;
       • abide by this Constitution, any Code of Conduct for Members and any Membership Policy adopted by the Executive Committee from time to time; and
       • accept the duty of members set out in sub-clause 4.4 of this Article.
     • The Executive Committee:
       • may require applications for membership to be made in any reasonable way that they decide;
       • shall, if they approve an application for membership, notify the applicant of their decision within six weeks;
       • may refuse an application for membership if they believe that it is in the best interests of the Idara for them to do so;
       • shall, if they decide to refuse an application for membership, give the applicant their reasons for doing so, within 21 days of the decision being taken, and give the applicant the opportunity to appeal against the refusal; and
       • shall give fair consideration to any such appeal, and shall inform the applicant of their decision, but any decision to confirm refusal of the application for membership shall be final.
     • Membership of the Idara cannot be transferred to anyone else.
     • It is the duty of each member of the Idara to exercise their power as a member of the Idara in a way they decide, in good faith, would be most likely to further the Idara’s Objects.
     • The Executive Committee may, at its discretion, require members to pay membership fees at such rate or rates as they shall decide. Any such membership fees and any change to the membership fees shall take effect from the date specified in the relevant resolution of the Executive Committee. A former member remains liable for any unpaid fees accrued while they were a member of the Idara.
       • Where the Executive Committee decides to increase membership fees by 15% or more in a single year, this shall be ratified by a resolution of the members (at a general meeting or otherwise) and shall take effect from the date specified in the relevant members’ resolution.
       • Article 4.5.1 shall not apply to the increase in membership fees agreed by the Executive Committee on or around the adoption of this Constitution.

• The membership year shall run from Muharram to Zilhijja. Annual membership fees shall become due on first

of Moharram in each Hijri year. In the case of a member registering in the middle of a membership year, the first subscription shall cover the remainder of the year of membership. All subscriptions, donations and moneys shall be acknowledged on the official receipt of the Idara.

• The Executive Committee may create categories of membership with different membership fees or benefits and may alter such benefits and fees at any time. They may not alter voting rights.
• Membership of the Idara comes to an end if:
  • the member dies; or
  • the member sends a notice of resignation to the Executive Committee; or
  • any sum of money owed by the member to the Idara is not paid in full within six months of its falling due; or
  • the Executive Committee decide that it is in the best interests of the Idara that the member in question should be removed from membership (which may include for breach of this Constitution, any Code of Conduct for Members or any Membership Policy adopted by the Executive Committee or otherwise) and pass a resolution to that effect.
• Before the Executive Committee take any decision to remove someone from membership of the Idara they must:
  • inform the member of the reasons why it is proposed to remove them from membership;
  • give the member at least 21 days’ notice in which to make representations to the Executive Committee as to why they should not be removed from membership;
  • at a duly constituted meeting of the Executive Committee (or a committee of the Executive Committee), consider whether or not the member should be removed from membership;
  • consider at that meeting any representations which the member makes as to why the member should not be removed; and
  • allow the member, or the member’s representative, to make those representations in person at that meeting, if the member so chooses.
• The Executive Committee may create associate or other classes of non-voting membership, and may determine the rights and obligations of any such non-voting members (including payment of membership fees), and the conditions for admission to, and termination of membership of any such class of members. Other references in this Constitution to “members” and “membership” do not apply to non-voting members and nonvoting members do not qualify as members for any purpose under the Charities Acts.
• The Executive Committee may adopt any Code of Conduct for Members and Membership Policy (which they may alter at any time) setting out categories of membership and non-voting membership, fees and benefits, any process for removing a member and other membership matters as they think fit.

5. ARTICLE 5: PATRON AND RELIGIOUS AUTHORITY OF THE IDARA.

The patron and supreme authority on all religious matters shall be the ruling Mujtahid that is the A’alam who in accordance with the Shia Muslim faith heads the entire Shia Muslim community of the world.

6. ARTICLE 6: MEMBERS’ RIGHTS AND DECISIONS.
   • General provisions: Except for those decisions that must be taken in a particular way as indicated in subclause 6.5 of this Article, decisions of the members of the Idara may be taken either by vote at a general meeting as provided in sub-clause 6.3 of this Article or by written resolution as provided in sub-clause 6.4 of this Article.
   • To qualify for a vote or take part in a decision by written resolution:
     • a member’s current main residence address must be located within the area bounded by the M25 motorway (in the event of any uncertainty in respect of a member’s current home address, the Executive Committee’s decision shall be final); and
     • a member must hold the membership of the Idara for a period not less than eight weeks before the date of the circulation of a written resolution or the notice of a general meeting (hereinafter referred to as a Voting Member).
   • Taking ordinary decisions by vote: Subject to sub-clause 6.5 of this Article, any decision of the members of the Idara may be taken by means of a resolution at a general meeting. Such a resolution may be passed by a simple majority of votes cast at the meeting.
   • Taking ordinary decisions by written resolution without a general meeting:
     • Subject to sub-clause 6.5 of this Article, a resolution in writing agreed by a simple majority of all the members who would have been entitled to vote upon it had it been proposed at a general meeting shall be effective, provided that:
       • a copy of the proposed resolution has been sent to all the members eligible to vote; and
       • a simple majority of members has signified its agreement to the resolution in a document or documents which are received at the principal office within the period of 28 days beginning with the circulation date. The document signifying a member’s agreement must be authenticated by their signature, by a statement of their identity accompanying the document, or in such other manner as the Executive Committee has specified.
     • The resolution in writing may comprise several copies to which one or more members has signified their agreement.
     • Eligibility to vote on the resolution is limited to members who are Voting Members of the Idara on the date when the proposal is first circulated in accordance with sub-clause 6.4.1 above.
     • Not less than one-third of the Voting Members of the Idara may request the Executive Committee to make a proposal for decision by the members.
     • The Executive Committee must within 21 days of receiving such a request comply with it if:
       • The proposal is not frivolous or vexatious, and does not involve the publication of defamatory material;
       • The proposal is stated with sufficient clarity to enable effect to be given to it if it is agreed by the members; and
       • Effect can lawfully be given to the proposal if it is so agreed.
     • Sub-clauses 6.4.1 to 6.4.3 of this Article apply to a proposal made at the request of members.
   • Decisions that must be taken in a particular way
     • Any decision to remove a member of the Executive Committee must be taken in accordance with Article 8.9 (Retirement and removal of members of the Executive Committee).
     • Any decision to amend this Constitution must be taken in accordance with Article 12 (Amendments) of this Constitution.
     • Any decision to wind up or dissolve the Idara must be taken in accordance with Article 13 (Winding Up of the Idara).
     • Any decision to amalgamate or transfer the undertaking of Idara to one or more other charities must be taken in accordance with the provisions of the Charities Act 2011.
   • The accounts will be made available at one month’s notice for inspection on a written request by a group of not less than forty members.

7.            ARTICLE 7: GENERAL MEETINGS OF MEMBERS

7.1           Types of general meeting

7.1.1 There must be an annual general meeting (AGM) of the members of the Idara held at intervals of not more than 15 months. The Executive Committee intend to hold the AGM each year during the month of Jumada-alThani. The AGM must receive the annual statement of accounts (duly audited or examined where applicable) and the  annual report, and must elect members of the Executive Committee as required under Article 8 (The Governing Body).

7.1.2       Other general meetings of the members of the Idara may be held at any time.

7.1.3       All general meetings must be held in accordance with the following provisions.

7.2          Calling general meetings

7.2.1       The Executive Committee:

• must call the annual general meeting of the members of the Idara in accordance with sub-clause 7.1 of this Article, and identify it as such in the notice of the meeting; and
• may call any other general meeting of the members at any time.

7.2.2   The Executive Committee must, within 21 days, call a general meeting of the members of the Idara if:

• they receive a request to do so from at least one-third of the Voting Members of the Idara; and
• the request states the general nature of the business to be dealt with at the meeting, and is authenticated by the member(s) making the request.

7.2.3 If, at the time of any such request, there has not been any general meeting of the members of the Idara for more than 12 months, then sub-clause 7.2.2 of this Article shall have effect as if 10% were substituted for one- third.

7.2.4 Any such request may include particulars of a resolution that may properly be proposed, and is intended to be proposed, at the meeting.

7.2.5 A resolution may only properly be proposed if it is lawful, and is not defamatory, frivolous or vexatious.

7.2.6 Any general meeting called by the Executive Committee at the request of the Voting Members of the Idara must be held within 28 days from the date on which it is called.

7.2.7 If the Executive Committee fail to comply with this obligation to call a general meeting at the request of its Voting Members, then the Voting Members who requested the meeting may themselves call a general meeting.

7.2.8 A general meeting called in this way must be held not more than 3 months after the date when the members first requested the meeting.

7.3          Notice of general meetings

7.3.1 The Executive Committee, or, as the case may be, the relevant members of the Idara, must give at least five weeks’ notice of the AGM or 7 days’ notice of any other general meeting to all of the members. If the Executive Committee decides that calling an AGM at an important date in the Islamic Calendar is in the best interests of the Idara, then no less than 7 days’ notice should be given.

7.3.2 If it is agreed by not less than 90% of all Voting Members of the Idara, any resolution may be proposed and passed at the meeting even though the requirements of sub-clause 7.3.1 of this Article have not been met. This sub-clause does not apply where a specified period of notice is strictly required by another Article in this Constitution or by the Charities Act 2011.

7.3.3       The notice of any general meeting must:

• state the time and date of the meeting;
• give the address at which the meeting is to take place;
• give particulars of any resolution which is to be moved at the meeting, and of the general nature of any other business to be dealt with at the meeting; and
• if a proposal to alter the Constitution of the Idara is to be considered at the meeting, include the text of the proposed alteration;
• include, with the notice for the AGM, the annual statement of accounts and’ annual report, and the number of vacant Executive Committee positions in respect of which an election will be held in the manner described in Article 8.

7.3.4 Proof that an envelope containing a notice was properly addressed, prepaid and posted; or that an electronic form of notice was properly addressed and sent, shall be conclusive evidence that the notice was given. Notice shall be deemed to be given 48 hours after it was posted or sent.

7.3.5 The proceedings of a meeting shall not be invalidated because a member who was entitled to receive notice of the meeting did not receive it because of accidental omission by the Idara.

• Chairing of general meetings: The person nominated as President by the Executive Committee under Article 8.8 (Officers) (or in their absence, the Vice President or in their absence, the General Secretary), shall, if present at the general meeting and willing to act, preside as chair of the meeting. Subject to that, the members of the Idara who are present at a general meeting shall elect a chair to preside at the meeting.
• Attendance and speaking at general meetings:
  • A person is able to exercise the right to speak at a general meeting when that person is in a position to communicate to all those attending the meeting, during the meeting, any information or opinions which that person has on the business of the meeting.
  • A person is able to exercise the right to vote at a general meeting when:
• that person is able to vote on any resolutions put to the vote at the meeting; and
• that person’s vote can be taken into account in determining whether or not such resolutions are passed at the same time as the votes of all the other persons attending the meeting.

7.5.3 In determining attendance at a general meeting, it is irrelevant whether any two or more members attending it are in the same physical location as each other.

7.5.4 Two or more persons who are not in the same physical location as each other attend a general meeting if their circumstances are such that if they have (or were to have) rights to speak and vote at that meeting, they are (or would be) able to exercise them.

7.5.5 The members of the Executive Committee may make such lawful arrangements as they see fit in respect of physical attendance and/or remote attendance at a general meeting. The entitlement of any person to attend and participate in a general meeting shall be subject to such arrangements.

7.5.6    When the members of the Executive Committee have made arrangements to facilitate remote attendance:

• the provisions of this Constitution shall be treated as modified to permit such arrangements and in particular:
  • a person attending a general meeting by remote attendance shall be treated as being present and/or present in person at the meeting for the purposes of this Constitution, including without limitation the provisions of the Constitution relating to the quorum for the meeting and rights to vote at the meeting, unless the Constitution expressly provide to the contrary; and
  • references in this Constitution to the place of a general meeting shall be treated as references to the place specified as such in the notice of general meeting;
• the members of the Executive Committee must ensure that the notice of the meeting includes details of the arrangements for remote attendance, and any relevant restrictions, in addition to any other information required by law;
• the arrangements must specify:
  • how those attending by remote attendance may communicate with the meeting, for example by using an electronic platform to communicate with the chair and/or others attending the meeting in writing;
  • how those attending by remote attendance may vote;
• Insofar as not disapplied by any arrangements made under Article 7.5.5:
  • the arrangements for remote attendance may be changed or withdrawn in advance of the meeting by the Executive Committee, who must give the members as much notice as practicable of the change;
  • in the event of technical failure or other technical issues during the meeting (including, for example, difficulties in establishing whether the meeting is quorate) the chair of the meeting may adjust or withdraw the arrangements for remote attendance and/or adjourn the meeting if in their view this is necessary or expedient for the efficient conduct of the meeting;
  • under no circumstances shall the inability of one or more persons (being entitled to do so) to access, or continue to access, the technology being used for remote attendance at the meeting (despite adequate technology being made available by Idara) affect the validity of the meeting or any business conducted at the meeting, provided a quorum is present at the meeting.
• Attendance and speaking by members who are not Voting Members: For the avoidance of doubt, members of the Idara who are not, in accordance with Article 6.2, Voting Members, shall be entitled to receive notice of and to attend and speak at general meetings, but not to vote.
• Attendance and speaking by non-members: The chair of the meeting may permit persons who are not members of the Idara (or otherwise entitled to exercise the rights of members in relation to general meetings) to attend and speak at a general meeting.
• Quorum at general meetings
  • No business may be transacted at any general meeting of the members of the Idara unless a quorum is present when the meeting starts.
  • Subject to the following provisions, the quorum for general meetings shall be one-third of Voting Members present in person or by proxy.
  • If the meeting has been called by or at the request of the members and a quorum is not present within 15 minutes of the starting time specified in the notice of the meeting, the meeting is closed.
  • If the meeting has been called in any other way and a quorum is not present within 15 minutes of the starting time specified in the notice of the meeting, the chair must adjourn the meeting. The date, time and place at which the meeting will resume must either be announced by the chair or be notified to the Idara’s members at least 7 days before the date on which it will resume.
  • The quorum of an adjourned meeting shall be forty Voting Members. If this reduced quorum is not present within 15 minutes of the start time of the adjourned meeting, the Voting Member or Voting Members present at the meeting constitute a quorum.
  • If at any time during the meeting a quorum ceases to be present, the meeting may discuss issues and make recommendations to the Executive Committee but may not make any decisions. If decisions are required which must be made by a meeting of the members, the meeting must be adjourned.

7.9          Voting at general meetings

• Any decision other than one falling within Article 6 sub-clause 6.5 (Decisions that must be taken in a particular

way) shall be taken by a simple majority of votes cast at the meeting (including proxy votes). Subject to Article 6.5, every Voting Member has one vote unless otherwise provided in the rights of a particular class of membership under this Constitution.

• A resolution put to the vote of a meeting shall be decided on a show of hands, unless (before or on the declaration of the result of the show of hands) a poll is duly demanded. A poll may be demanded by the chair or by a majority of Voting Members present in person or by proxy at the meeting.
• A poll demanded on the election of a person to chair the meeting or on a question of adjournment must be taken immediately. A poll on any other matter shall be taken, and the result of the poll shall be announced, in such manner as the chair of the meeting shall decide, provided that the poll must be taken, and the result of the poll announced, within 30 days of the demand for the poll.

• A poll may be taken:

• at the meeting at which it was demanded; or
• at some other time and place specified by the chair; or (c) through the use of electronic communications.

7.9.5 In the event of an equality of votes, whether on a show of hands or on a poll, the chair of the meeting shall have a second, or casting vote.

7.9.6       Any objection to the qualification of any voter must be raised at the meeting at which the vote is cast and the decision of the chair of the meeting shall be final.

7.10        Adjournment of meetings

7.10.1 The chair may with the consent of a meeting at which a quorum is present (and shall if so directed by the meeting) adjourn the meeting to another time and/or place. No business may be transacted at an adjourned meeting except business which could properly have been transacted at the original meeting.

7.11         Proxy voting

7.11.1 Any Voting Member may appoint another person as a proxy to exercise all or any of that member’s rights to attend, speak and vote at a general meeting of the Idara. Proxies must be appointed by a notice in writing (a “proxy notice”) which:

• states the name and address of the member appointing the proxy;
• identifies the person appointed to be that member’s proxy and the general meeting in relation to which that person is appointed;
• is signed by or on behalf of the member appointing the proxy, or is authenticated in such manner as the Executive Committee may determine; and
• is delivered to the Idara in accordance with this Constitution and any instructions contained in the notice of the general meeting to which they relate.

7.11.2 The Idara may require proxy notices to be delivered in a particular form, and may specify different forms for different purposes.

7.11.3 Proxy notices may (but do not have to) specify how the proxy appointed under them is to vote (or that the proxy is to abstain from voting) on one or more resolutions.

7.11.4      Unless a proxy notice indicates otherwise, it must be treated as:

• allowing the person appointed under it as a proxy discretion as to how to vote on any ancillary or procedural resolutions put to the meeting; and
• appointing that person as a proxy in relation to any adjournment of the general meeting to which it relates as well as the meeting itself.

7.11.5 A member who is entitled to attend, speak or vote (either on a show of hands or on a poll) at a general meeting remains so entitled in respect of that meeting or any adjournment of it, even though a valid proxy notice has been delivered to the Idara by or on behalf of that member.

7.11.6 An appointment under a proxy notice may be revoked by delivering to the Idara a notice in writing given by or on behalf of the member by whom or on whose behalf the proxy notice was given.

7.11.7 A notice revoking a proxy appointment only takes effect if it is delivered before the start of the meeting or adjourned meeting to which it relates.

7.11.8 If a proxy notice is not signed or authenticated by the member appointing the proxy, it must be accompanied by written evidence that the person who signed or authenticated it on that member’s behalf had authority to do so.

7.11.9 Any dispute about an election must be referred initially to a panel set up by the Executive Committee, to consist of three members of the Executive Committee and two persons independent of the Idara. If the dispute cannot be satisfactorily resolved by the panel, it must be referred to the Electoral Reform Services.

7.12        Notices:

7.12.1      Any notice required by this Constitution to be given to or by any person must be:

• in writing; or
• given using electronic communications including email.

7.12.2      The Idara may give any notice to a member either:

• personally; or
• by sending it by post in a prepaid envelope addressed to the member at their address; or
• by leaving it at the address of the member; or
• by giving it using electronic communications to the member’s address.

7.12.3      Electronic communications:

• To the Idara: Any member of the Idara or of the Executive Committee of the Idara may communicate electronically with the Idara to an address specified by the Idara for the purpose, so long as the communication is authenticated in a manner which is satisfactory to the Idara.
• By the Idara:
  • Any member or member of the Executive Committee, by providing the Idara with their email address or similar, is taken to have agreed to receive communications from the Idara in electronic form at that address, unless the member has indicated to the Idara their unwillingness to receive such communications in that form.
  • The Executive Committee may, subject to compliance with any legal requirements, by means of publication on its website:
    • provide the members with notice of general meetings;
    • give the Executive Committee notice of their meetings; and
    • submit any proposal to the members or Executive Committee for decision by written resolution in accordance with the Idara’s powers in this Constitution;

• The Executive Committee must:
  • take reasonable steps to ensure that members of the Idara and the Executive Committee are promptly notified of the publication of any such notice or proposal; and
  • send any such notice or proposal in hard copy form to any member of the Idara or the Executive Committee who has not consented to receive communications in electronic form.
• A member who does not register an address with the Idara or who registers only a postal address that is not within the United Kingdom shall not be entitled to receive any notice from the Idara.
• A member present in person at any meeting of the Idara shall be deemed to have received notice of the meeting and of the purposes for which it was called.
• Deemed delivery:

• Proof that an envelope containing a notice was properly addressed, prepaid and posted shall be conclusive evidence that the notice was given.
• Proof that a notice contained in an electronic communication was sent in accordance with guidance issued by the Chartered Governance Institute shall be conclusive evidence that the notice was given.
• A notice shall be deemed to be given 48 hours after the envelope containing it was posted or, in the case of an electronic communication, 48 hours after it was sent.

8. ARTICLE 8: THE GOVERNING BODY.
   • The Governing Body of the Idara shall be the Executive Committee.
   • The Executive Committee shall have at least five members and no more than 12 members. If the number falls below this minimum, the remaining member(s) may act only to appoint new member(s) of the Executive Committee.
   • Eligibility for being elected a member of the Executive Committee:
     • Every member of the Executive Committee must be a natural person.
     • To be elected as a member of the Executive Committee, a member must:
       • Be at least 18 years of age;
       • Reside within the area bounded by the M25 motorway at the time of their election or re-election;
       • Be a Voting Member of the Idara and, as at the date of the circulation of the notice of the annual general meeting at which their election or re-election (if elected or re-elected) would take effect, have held at least three years of life or regular membership of the Idara, at least two years of which has been held in continuous succession immediately before the date of circulation of the notice;
       • Not be a parent, child, sibling, grandparent or grandchild of another serving member of the Executive Committee;
       • Be eligible to stand for election in accordance with any relevant terms of any Membership Policy adopted by the Executive Committee from time to time; and
       • Not have automatically ceased to hold office under the provisions of Article 8.9.1(f).
     • No one is entitled to act as a member of the Executive Committee whether on election or on any re-election until they have expressly acknowledged, in whatever way the Executive Committee decide, their acceptance of the office of a member of the Executive Committee.
     • No person shall be elected or re-elected as a member of the Executive Committee unless within two weeks of the date of the notice of the relevant annual general meeting, notice executed by two members qualified to vote at the meeting has been received by the General Secretary or Election Commissioner in such form as specified in the notice of the relevant general meeting or by the Executive Committee that they (a) propose and (b) second that person for election or re-election.
   • Election of members of the Executive Committee
     • The Voting Members of the Idara shall elect six members of the Executive Committee each year either:
       • By ballot of the Voting Members (Ballot), in the manner provided in Article 8.4.2, carried out prior to an annual general meeting; or
       • At an annual general meeting, in the manner provided in Article 8.4.3;

In each case with effect from the conclusion of the relevant annual general meeting (subject as provided in sub-clause 8.4.2(d) and 8.4.3(d) in the event of a tie).

• If a Ballot is held:
  • Notice of the Ballot (Ballot Notice) shall be given to all members, together with a ballot form (Ballot Form) not less than 7 days before the Ballot Closing Date.
  • The Ballot Notice shall specify:
    • the number of positions to which the Ballot relates (the Ballot Vacancies), together with details of each person who is standing for election or re-election;
    • the date by which the completed Ballot Forms must be received by the Idara (or its appointed

agent) in order to be counted, which shall be a date no more than four days prior to the relevant annual general meeting (Ballot Closing Date); and

• the manner in which Ballot Forms must be completed and returned to the Idara (or its appointed agent) in order to be counted.

• Each Voting Member shall be entitled to one vote only on each Ballot and to vote for such number of eligible candidates standing for election or re-election as there are Ballot Vacancies. and to vote by following the voting instructions set out in the Ballot Notice.
• The number of candidates who receive the highest number of votes as is equal to the number of Ballot Vacancies shall be deemed to be elected by the Idara with effect from the conclusion of the relevant general meeting. (In the event of a tie, being two or more candidates receiving the same number of votes in respect of a Ballot Vacancy, the chair of the meeting shall have a casting vote).
• Any Ballot Forms received by the Idara (or its appointed agent) after the Ballot Closing Date shall not be counted.
• Any Ballot Forms containing votes for more candidates than the number of Ballot Vacancies shall not be counted.

• The Executive Committee shall be at liberty to provide for the Ballot, and the completion and return by Voting Members of their Ballot Forms, to be undertaken by post or by electronic means (or using both methods) in accordance with any process set out in the Idara’s policies in effect from time to time.

• If an election is to be held at the general meeting:
  • The election shall be conducted in accordance with the relevant provisions in this Constitution governing proceedings at the general meeting.
  • Notice of the election shall be given to all members not less than 7 days before the date of the annual general meeting (the Election Notice) which shall specify:
    • the number of vacant Executive Committee positions to which the election relates (the Election Vacancies), together with details of each person who is standing for election or re-election; and
    • the voting mechanism for the election at the general meeting, provided that, each Voting Member shall be entitled to one vote only and to vote for such number of eligible candidates standing for election or re-election as there are Election Vacancies.
  • The number of candidates who receive the highest number of votes as is equal to the number of vacancies to which the election relates shall be deemed to be elected by the Idara with effect from the conclusion of the relevant general meeting.
  • In the event of a tie, being two or more candidates receiving the same number of votes in respect of an Election Vacancy, the chair of the meeting shall have a casting vote.
• If the number of eligible candidates standing for election or re-election is the same as or less than the number of vacant Executive Committee positions, then such candidates shall be deemed to have been elected or reelected by the members at the general meeting without the need for an election at the general meeting or by Ballot and such result shall be reported to the members at the general meeting or in any other way deemed appropriate by the Executive Committee.
• Subject to the Transitional Provisions set out in Article 8.5, each member of the Executive Committee shall retire from office at the second annual general meeting following the commencement of their term but may (subject to the provisions of this Constitution) offer themselves for re-election.
• A member of the Executive Committee who retires at an annual general meeting and who is not re-elected shall retain office until the end of the meeting.
• The Executive Committee may at any time co-opt a person to fill a casual vacancy (for example, where an Executive Committee member resigns or retires in advance of completion of their term) provided that any such co-opted member shall only be appointed for the remainder of the term of the member whose vacancy they are filling. A co-opted member must meet the eligibility criteria set out in Article 8.3.2. Any time spent as a coopted member shall not count towards the maximum two terms specified in sub-clause 8.8.

• Transitional Provisions: To align the appointment and retirement of the members of the Executive Committee with the provisions within this Constitution, at or around the date of the adoption of this Constitution, the Executive Committee shall decide and record a memorandum in writing signed by the Chair. This memorandum shall detail when the term of each member of the Executive Committee (in post when this Constitution is adopted) is to be treated as coming to an end.

• Election Oversight: The Executive Committee may appoint up to three independent persons to oversee the conduct of the elections. To be independent, the relevant persons should not be:
  • a member of the Executive Committee;
  • standing for election to the Executive Committee; or
  • a parent, child, sibling, grandparent or grandchild of a person falling under subsections 8.6.1 and 8.6.2 above.
• Information for new members of the Executive Committee: The Executive Committee will make available to each new member of the Executive Committee, on or before their first appointment:
  • a copy of this Constitution and any amendments made to it; and
  • a copy of the Idara’s latest Annual Report and statement of accounts.
• Officers: The members of the Executive Committee may appoint one of their number to serve as each of the positions of President, Vice President, General Secretary, and Treasurer, for an initial term of office of up to two years each. Members of the Executive Committee may also remove Officers from that office at any time. A member of the Executive Committee who has served as an Officer for two consecutive terms of up to two years each (a maximum of four years) must take a break from serving as an Officer and will only be eligible for re-appointment as an Officer after one term has passed. A person shall cease to be an Officer on ceasing to be a member of the Executive Committee. The Executive Committee shall determine the role and responsibilities of the Officers.
• Retirement and removal of members of the Executive Committee:
  • A member of the Executive Committee ceases to hold office if:
    • they retire by notifying the Idara in writing (but only if enough members of the Executive Committee will remain in office when the notice of resignation takes effect to form a quorum for meetings);
    • they are absent without the permission of the Executive Committee from all their meetings held within a period of six months and the Executive Committee resolves that their office be vacated;
    • they die;
    • in the written opinion, given to the Idara, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a member of the Executive Committee and may remain so for more than three months;
    • they are removed by the members of the Idara in accordance with sub-clause (j) of this Article;
    • they are disqualified from acting as a charity trustee by virtue of sections 178-180 of the Charities Act

2011 (or any statutory re-enactment or modification of that provision);

• they cease to be a member of the Idara;
• they cease to reside within the area bounded by the M25 motorway and a resolution to remove the member is proposed at a meeting of the Executive Committee called for that purpose and properly convened in accordance with this Constitution, and the resolution is passed by a simple majority of votes cast at the meeting;
• at a meeting of the members of the Executive Committee at which at least half of the Executive Committee members are present, a resolution is passed that the relevant member is removed from office as it would be in the best interests of the Idara; or
• a resolution to remove that member is proposed at a general meeting of the members called for that purpose and properly convened in accordance with this Constitution, and the resolution is passed by a two thirds majority of votes cast at the meeting.

• Any resolution to remove a member of the Executive Committee at a meeting of the Executive Committee or a general meeting in accordance with sub-clauses 8.9.1(i) or 8.9.1(j) shall not take effect unless the individual concerned has been given at least 14 days’ notice in writing that the resolution is to be proposed, specifying the circumstances alleged to justify removal from office, and has been given a reasonable opportunity of making oral and/or written representations to the Executive Committee or a general meeting  of the Idara, as relevant.

• Re-election of members of the Executive Committee: Any person who retires as a member of the Executive Committee is eligible for re-election for further terms.

9.            ARTICLE 9: DUTIES AND POWERS OF THE GOVERNING BODY

9.1 To give priority to ‘FIQH-E JAAFERIYA’ and seek advice from learned religious heads in matters concerning religion provided that such advice or consent does not contravene Article 5.

9.2 The members of the Executive Committee shall manage the affairs of the Idara and may for that purpose exercise all the powers of the Idara. It is the duty of each member of the Executive Committee:

9.2.1 to exercise their powers and to perform their functions in their capacity as a trustee of the Idara in the way they decide in good faith would be most likely to further the purposes of the Idara; and

9.2.2 to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

• any special knowledge or experience that they have or hold themselves out as having; and
• if they act as a charity trustee of the Idara in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.
  • Rules: The Executive Committee may from time to time make, repeal or alter such rules as they think fit as to the management of the Idara and its affairs, including (without limitation) the conduct of meetings (including any arrangements for remote attendance); codes of conduct for members or members of the Executive Committee; the payment of subscriptions; and the duties of officers and employees of the Idara. The rules shall be binding on all members of the Idara. No rule shall be inconsistent with this Constitution or any rule of law.
  • Taking of decisions: Any decision may be taken either:
    • at a meeting of the Executive Committee; or
    • by resolution in writing or electronic form agreed by a majority of all of the members of the Executive Committee (except in the case of a decision to sell, lease or otherwise dispose of any real property of the Idara which is used for the purposes or any of the purposes of the Idara, which shall require a 75% majority of all of the members of the Executive Committee), which may comprise either a single document or several documents containing the text of the resolution in like form to which the majority of all of the members of the Executive Committee have signified their agreement. Such a resolution shall be effective provided that:
  • a copy of the proposed resolution has been sent, at or as near as reasonably practicable to the same time, to all of members of the Executive Committee; and
  • the majority of all of members of the Executive Committee have signified agreement to the resolution in a document or documents which has or have been authenticated by their signature, by a statement

of their identity accompanying the document or documents, or in such other manner as the Executive Committee has previously resolved, and delivered to the Idara at its principal office or such other place as the Executive Committee may resolve within 28 days of the circulation date.

9.5          Delegation by the Executive Committee:

• The Executive Committee may delegate any of their powers or functions to a committee or committees, and, if they do, they shall determine the terms and conditions on which the delegation is made. The Executive Committee may at any time alter those terms and conditions, or revoke the delegation.
• This power is in addition to any other power of delegation available to the Executive Committee, but is subject to the following requirements:

• a committee may consist of two or more persons, but at least one member of each committee must be a member of the Executive Committee;
• the acts and proceedings of any committee must be brought to the attention of the Executive Committee as a whole as soon as is reasonably practicable; and
• the Executive Committee shall from time to time review the arrangements which they have made for the delegation of their powers.

9.6          Meetings and proceedings of the Executive Committee

9.6.1        Calling meetings

• Any member of the Executive Committee may call a meeting of the Executive Committee.
• Subject to that, the members of the Executive Committee shall decide how their meetings are to be called, and what notice is required.

9.6.2 Chairing of meetings: The President (and in their absence, the Vice President and in their absence, the General Secretary) of the Executive Committee shall chair the meetings of the Executive Committee.  If no-one has been so appointed, or if the person appointed is unwilling to preside or is not present within 10 minutes after the time of the meeting, the members of the Executive Committee present may appoint one of their number to chair that meeting.

9.6.3       Procedure at meetings

• No decision shall be taken at a meeting unless a quorum is present at the time when the decision is taken. The quorum is five members of the Executive Committee, or such larger number as the members of the Executive Committee may decide from time to time. A member of the Executive Committee shall not be counted in the quorum present when any decision is made about a matter upon which they are not entitled to vote.
• Questions arising at a meeting shall be decided by a majority of those eligible to vote (except in the case of a decision to sell, lease or otherwise dispose of any real property of the Idara which is used for the purposes or any of the purposes of the Idara, which shall require a 75% majority of those eligible to vote).
• In the case of an equality of votes, the person who chairs the meeting shall have a second or casting vote.

9.6.4        Participation in meetings by electronic means

• Meetings do not need to take place in one physical place.
• A meeting may be held by suitable electronic means agreed by the members of the Executive Committee in which each participant may communicate with all the other participants.
• Any member of the Executive Committee participating at a meeting by suitable electronic means agreed by the Executive Committee in which a participant or participants may communicate with all the other participants shall qualify as being present at the meeting (and form part of the quorum in relation to that meeting).
• If all members of the Executive Committee participating in a meeting are not in the same place, they may decide that the meeting is to be treated as taking place wherever any of them is.
• Meetings held by electronic means must comply with rules for meetings, including chairing and the taking of minutes.

9.6.5 The Executive Committee may invite independent observers to attend its meetings and contribute to discussions at such meetings. Independent observers will not be entitled to vote at such meetings.

9.7    Conflicts of interest and conflicts of loyalty: A member of the Executive Committee must:

• declare the nature and extent of any interest, direct or indirect, which they have in a proposed transaction or arrangement with the Idara or in any transaction or arrangement entered into by the Idara which has not previously been declared; and
• absent themselves from any discussions of the Executive Committee in which it is possible that a conflict of interest will arise between their duty to act solely in the interests of the Idara and any personal interest (including but not limited to any financial interest).

Any member of the Executive Committee absenting themself from any discussions in accordance with this sub-clause must not vote or be counted as part of the quorum in any decision of the Executive Committee on the matter.

9.8          Saving provisions

9.8.1 Subject to sub-clause 9.8.2 of this Article, all decisions of the Executive Committee, or of a committee of the Executive Committee, shall be valid notwithstanding the participation in any vote of a member of the Executive Committee:

• who was disqualified from holding office;
• who had previously retired or who had been obliged by the Constitution to vacate office;
• who was not entitled to vote on the matter, whether by reason of a conflict of interest or otherwise;
• for whom there is a technical defect in their appointment as a member of the Executive Committee of which the Executive Committee were unaware at the time;

if, without the vote of that member of the Executive Committee and that member of the Executive Committee being counted in the quorum, the decision has been made by a majority of the Executive Committee at a quorate meeting.

9.8.2 Sub-clause 9.8.1 of this Article does not permit a member of the Executive Committee to keep any benefit that may be conferred upon them by a resolution of the Executive Committee or of a committee of the Executive Committee if, but for sub-clause 9.8.1, the resolution would have been void, or if the member of the Executive Committee has not complied with Article 9.7 (Conflicts of interest).

9.9          Minutes: The Executive Committee must keep minutes of all:

• appointments of Officers made by the Executive Committee;
• proceedings at general meetings of the Idara;
• meetings of the Executive Committee and committees of the Executive Committee including:

• the names of the members present at the meeting;
• the decisions made at the meetings; and
• where appropriate the reasons for the decisions;

9.9.4       decisions made by the Executive Committee otherwise than in meetings.

9.10         Accounting records, accounts, annual reports and returns, register maintenance:

• The members of the Executive Committee must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns. The statements of account, reports and returns must be sent to the Charity Commission, within 10 months of the financial year end.
• The members of the Executive Committee must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the Idara entered on the Central Register of Charities.

9.11 In the case of emergency, if it is necessary, any member of the Executive Committee may take immediate action on important matters provided that such action is in the interest of the Idara and does not contravene any of the articles of the Constitution. Such action shall, however, be subject to the approval of the Executive Committee. Financial matters may be dealt with in the manner prescribed in Article 11.2.

10.           ARTICLE 10: ARBITRATION AND SETTLEMENT OF DISPUTES

10.1        Any dispute arising between the members and the Executive Committee shall be decided by a general meeting called in accordance with Article 7.2.2 . Fifty per cent of the total membership shall constitute the quorum for this purpose.

10.2 The Executive Committee shall give members a minimum of one week’s notice for a general meeting required to be held by this Article 10.

11.           ARTICLE 11: FUNDS, ACCOUNTS AND AUDITORS

11.1 The funds of the Idara shall consist of membership fees, donations, voluntary contributions, income from its own resources and any other legitimate source.

11.2 The funds shall be kept in a Bank in the name of Idara-e-Jaaferiya and operated under any two signatures from among the President, Treasurer and General Secretary of the Idara. The Executive Committee shall decide on all matters concerning the operation of the fund and also upon the selection of the Bank where the funds will be kept.

11.3 If the Idara is required to by law or the Executive Committee consider it would be in the best interests of the Idara, the Executive Committee shall propose that auditors be appointed by the members at an Annual General Meeting (provided that the Executive Committee may fill any vacancy in the role of auditor between Annual General Meetings subject to ratification of such appointment at the next Annual General Meeting). The auditors will be an independent outside body and shall not be members of the Idara. The Executive Committee may decide the terms of the appointment of the auditors including any remuneration.

11.4        The audited Balance Sheet shall be sent to every member annually five weeks before the relevant general meeting.

12.          ARTICLE 12: AMENDMENTS

• Except Articles 2, 12 (i), and 13 which shall never be subject to alterations or amendments, this Constitution may be amended by two thirds majority of the members present and voting, provided this constitutes fifty per cent of the total membership.
• The Executive Committee may propose and decide to put proposed amendments to the Voting Members for approval at a general meeting (where members voting by proxy will be considered present at such a meeting). An amendment proposed by one-third of the Voting Members shall be submitted to the Executive Committee or the sub-committee, if one is appointed for the purpose, at least thirty days before a general meeting. The General Secretary shall inform the Voting Members of all the proposed amendments not less than a fortnight before the relevant general meeting, which would decide over the matter.

13.          ARTICLE 13: WINDING UP OF THE IDARA

In the event of winding up of the Idara, the Executive Committee by a majority decision at special General Body meeting as stated in Article 12(i) shall be responsible for the payment of any assets remaining after the winding up of the Idara to any other charitable institution having similar objects as stated in Article 2.

14.           ARTICLE 14: DATE OF ADOPTION OF THE CONSTITUTION

This Constitution shall come into force on the Fourth Day of April, 1970 A.D., that is 27th Day of Moharram 1390 Hijri from the time of its formal adoption in the General Body Meeting and will supersede all previous issues.

This issue of the Constitution is printed, which includes the correction of certain technical terminology without altering the meaning or object of the charity, and amendments, approved by the general membership at the Annual General Meeting held on Saturday 11th March, 1972 i.e. 24 Moharram 1392 Hijri, as further amended by the members at the Annual General Meeting held on Sunday 31^st May, 2026.